The Stock & Rate Visibility Problem in Textile Trading
Trading firms typically manage thousands of items across counts, constructions, widths, finishes and shades. When stock lies in multiple godowns or branches it becomes almost impossible to answer a simple question – 'How much of this item do we actually have right now, and at what rate can we sell?' Bolto ERP brings all stock and rate data onto one real‑time screen. The complexity of textile trading inventory is staggering – a single fabric might have dozens of variations based on count, construction, width, finish, and shade. Multiply this across hundreds of fabric types, and you're managing tens of thousands of unique SKUs. When this inventory is spread across multiple godowns, branch offices, and even consignment locations, maintaining accurate stock records becomes a nightmare. Sales teams make promises based on outdated information, only to discover later that the stock isn't available or is in a different location. Purchase teams over-order because they can't see what's already in transit or lying in other warehouses. The rate problem is equally challenging – different customers have different price lists, seasonal schemes change frequently, agent commissions vary, and cash discounts need to be calculated on the fly. Without a centralized system, sales teams either quote conservatively (losing orders) or quote optimistically (losing margins). For businesses handling GST and job work, the complexity multiplies. The manual effort required to maintain accurate stock and pricing information across multiple locations and systems is enormous, and errors are inevitable. Bolto ERP solves this by creating a single source of truth where every transaction updates stock and pricing in real-time, visible to everyone who needs it, wherever they are.
Live Godown‑Wise Stock and Ageing
Bolto ERP tracks stock roll‑wise and lot‑wise across locations. Sales and purchase teams see the same numbers, so there is no confusion at the counter or on the phone. The system maintains granular stock visibility that goes far beyond simple quantity tracking. Every roll has a unique identity with complete details – item code, shade, lot number, width, length, location, and even age. When a salesperson receives an enquiry, they can instantly see not just how much stock is available, but where it's located, how old it is, and whether it's free or blocked for a specific order. This eliminates the frustrating back-and-forth where sales teams promise stock that's already committed, or purchase teams order material that's already available in another location. The ageing analysis is particularly powerful – you can see which items are moving fast and which are slow-moving, helping you make informed decisions about pricing, promotions, and inventory management. Fast-moving items might justify premium pricing, while slow-moving stock can be discounted to free up capital. The system also tracks blocked stock separately, so you always know what's available for new orders versus what's already committed. This prevents overselling and ensures that committed orders can be fulfilled on time. The lot-wise tracking is crucial for quality management – if a buyer reports an issue with a specific lot, you can instantly see where else that lot is located and take appropriate action. This level of visibility transforms how trading businesses operate, turning inventory from a liability into a strategic asset.
- Stock by item, shade, lot and location.
- Fast and slow moving analysis with clear ageing.
- Blocked / on‑hold stock separated from free stock.
Smart Pricing, Schemes and Commission
Create flexible price lists for different customers, agents and seasons. Configure quantity slabs, cash discounts and agent commissions so that the system calculates everything automatically at billing time. The pricing engine in Bolto ERP is designed to handle the complex reality of textile trading where prices are rarely fixed. You can create multiple price lists for different customer segments – wholesale customers get one rate, retail customers get another, and special accounts get yet another. These price lists can be seasonal, so winter fabrics have different rates than summer fabrics. The system supports quantity-based pricing slabs, so larger orders automatically get better rates. Cash discounts can be configured based on payment terms – immediate payment might get a 2% discount, while 30-day credit gets standard rates. Agent commissions are equally flexible – you can set different commission percentages for different agents, or even different rates for different product categories. The beauty of the system is that all these rules are configured once, and then applied automatically at billing time. When a salesperson creates a quotation or invoice, the system looks up the customer, checks the applicable price list, applies quantity slabs, calculates cash discounts, and computes agent commissions – all without manual calculation. This eliminates errors, speeds up billing, and ensures consistency. The system also maintains a complete audit trail of pricing decisions, so you can analyze which pricing strategies work best and adjust accordingly. This level of pricing sophistication gives trading businesses the flexibility they need to compete effectively while maintaining control and profitability.
From Enquiry to Dispatch – One Flow in Bolto ERP
Enquiries convert to quotations, then orders, then challans and invoices in a single flow. Every step is tracked against the same party and lot, giving you a clean order‑wise profitability picture. The end-to-end workflow in Bolto ERP ensures that nothing falls through the cracks and every transaction is properly tracked and accounted for. When a customer enquiry comes in, it's immediately logged in the system with all relevant details – customer information, item requirements, quantities, expected delivery dates, and any special instructions. This enquiry can then be converted into a formal quotation with pricing, terms, and validity period. The quotation can be sent directly to the customer via email or WhatsApp, and when they approve it, it becomes an order with a single click. The order automatically reserves stock, creates a delivery schedule, and triggers all downstream processes. When it's time to dispatch, challans are generated from the order, ensuring that what's dispatched matches what was ordered. The challan includes lot numbers, so there's complete traceability. Once the material is dispatched, invoices are generated automatically based on the challan, with all pricing, discounts, and taxes calculated correctly. Throughout this entire flow, the system maintains a complete audit trail – you can see exactly when each step happened, who performed it, and what changes were made. This creates a clean order-wise profitability picture because every cost and revenue associated with an order is tracked in one place. You can see not just the gross margin, but also the net profit after considering all expenses, discounts, and commissions. This visibility helps you identify which customers, products, and orders are truly profitable, enabling better decision-making about pricing, customer relationships, and product mix.
